Notion is not exactly a new productivity app but until a few months ago, their personal plans were paid for and finally made free with what the app earned in full. Notion thus became a more than interesting alternative to other apps like Evernote or Trelloand today we’ve brought it into one of our trick compilations to get more out of it.
In the collections of tricks for Notion it is common to find a great majority dedicated to desktop systems but here we’ll focus on mobile phone tricks and guides. We will see that some of the commands that are activated by text here are simple buttons to which we have faster access. Let’s get started.
Don’t start from scratch, use a template
Notion has a multitude of possibilities and all of them are available to us when we create a blank document, so perhaps it’s easier for us to get started by using the templates. The access is at the bottom once you have clicked on “Add a page” to create a document. Simply go to “Choose a template” and we will have at our disposal templates for boards, lists, calendars, meeting notes, etc. All you have to do is click on one and you’re done, formatted document.
Create a page from a page you already have
Imagine that you create a document with a specific format that you want to use as your own template, or that you want to keep modifying a page from one point but keep the rest. Perhaps the best thing to do in these cases is to duplicate the page to have an exact copy of it. To do this, just slide the left side menu, click on the three horizontal dots next to the page you want to duplicate and select “”.Duplicate”. It’s that simple. You already have two.
Delete a page when it no longer serves you
Following the same process that has led to duplication in the previous point, we can directly select “Delete” to send the page to the recycling bin. Don’t worry if you make a mistake, as the disposal will not be final until you indicate it. That’s what the “Trash” from Notion’s left sidebar, to retrieve deleted pages whenever you want.
Are you done? Block your page
One of the options Notion offers us when managing its infinite tree of pages is to block them. Once a page is locked, it cannot be deleted or modified until it is unlocked. A very useful security measure that is activated by accessing the page and using the three vertical points at the top right. There we activate the switch “Page lock” and that’s it, you can no longer alter the content of the page. Just in case.
Put a page within a page
How can this be done? With Notion’s page nesting system. Thus, we indicate that a page is not independent but is hosted under another one. Perhaps chapters of a book, or different sections of a superior document, or annexes. To do this, we only have to display the options of the page we want to move in the left side menu and inside choose “Move to”. Now we only have to choose the page that will remain as a container and that’s it, the first page will move inside the second one and we will be able to access the tree with a drop-down menu.
Choose the font you write in
Okay, the text formatting options in Notion are not very extensive but we can choose the font in which we want to write. We’ll just have to go to the three vertical points on the top right of the screen while writing any text and then change the “Style”. We have the default type, the ‘Serif’ type and the ‘Mono’ type. To our taste. Of course, the whole interface is changed, not just individual sentences or paragraphs.
Change the paragraph type on the fly
Since Notion is an all-purpose app, we may be writing any kind of content in a document without knowing exactly what we want to get from it or how we want to store it. Once we have it written (or during the writing process) we can go to the bottom, back to the quick access bar, and click on “Turn into”. Then we can turn the paragraph into a list, into a quote, into a piece of code. Whatever we want from all the available formats. And only the paragraph we are in at that moment will be changed.
Add comments (or discussions) to the text
Are you not clear on how to write something? Are you in doubt about the figures you have recorded? Do you not remember exactly one date? No problem. You can add comments to your own text at any time, which is also very useful on collaborative boards (something that doesn’t work in the personal plan). Just select the text to comment on and click the button with the sandwich at the bottom. There you go. Now Notion will indicate, with an underline in a different colour, that this piece of text is commented and we can solve it later or leave it forever.
Insert images, videos, audios or maps from Google Maps
At any time during the edition we can go to the bottom and click on the photo iconright next to the trash can. Notion will then ask us if we want to capture an image on the fly (ideal for attaching handwritten notes or photographs from catalogues, etc) or if we want to go to our archives. We select the image we want to attach and that’s it, we attach it. If we want more multimedia options, we can press the button ‘+’ from the bottom of the document, slide to the attachments section and you’ll find videos, audio notes and more. And yes, we can attach Drive documents, tweets, PDFs and even Google Maps.
Share your pages where and with whomever you want
We’re in the age of the Internet, social networks and mobile phones, so how could we not share our documents with everyone? To do so, all you have to do is be inside the page you want to share and click the Share button at the top right, as simple as that. We click on ‘Share on the webto send to networks, e-mail and so on or click on ‘.Invite people’. to turn our document into a collaborative document.
Mention dates, people or other pages
We have already got used to internalizing the use of the at sign as a symbol to call other elements. Here in Notion it is also used and at any time in the text we can go to the bottom bar and press the ‘@’. Notion will then ask us what we mention, if to someone else (in collaborative documents), if a date or if another internal page we have created. This way we can link documents with others or introduce reminders.
Check your notifications
We have already seen that we can mention other people in our documents when they work in collaborative mode, and these people can make their own modifications, create comments or resolve our own. And all of this is recorded in our notifications. Accessing them is as easy as press the bell button at the bottom and we will have the classic ‘Inbox’ in addition to other classified notifications. Very practical.
Use Notion in dark mode
As you have seen throughout this tutorial, we have been using Notion on the mobile phone in dark mode. The app doesn’t have a dark mode as such that we can turn it on or off, but it does will adapt to the color scheme we have activated on the phone. So if you’re going to use Notion in low light, you might want to use it in dark mode, or in light mode if you’re going to use it in good light. It’s up to you to decide which option is better. But, yes, Notion fits your phone.
Notion – Notes, Tasks, Wikis0.3.3
These are the tricks that we have found most interesting so that, at least, you can start walking in Notion and take advantage of its power to create private or collaborative documents, format them and fill them with content. Of course, we leave you the comments to tell us your tricks for getting the most out of the app. And if they are useful, we will add them to the original list of 13 that we leave you.